When the meeting minutes are complete, you can request to have it signed electronically.
To do this, you will first need to go into the editor. Click "Edit" below the meeting minutes in the meeting to open the editor
Click "Sign electronically" in the top right corner in the editor.
This will present a window where you can select users to sign. The document title automatically generated based on the meeting name and date. You can change this by clicking "Edit name".
Any user requested to sign from the attendee section will automatically be selected in the signature request. Email notification is set by default, but you can also choose to include SMS and/or Push notifications.
Under conditions, the default due date is 30 days and minimum signature level set to Advanced electronic signature. You can change this to what is appropriate for your request.
You may set up to three automatic reminders to the users requested to sign. Based on the selected due date will be presented accordingly. You may also set a custom the reminder date by selecting the Custom option in the drop-down menu.
An automatic reminder about missing signatures will be sent to you 2 days before due date, and you may choose to receive a notification when all signatures are completed.
The last page displays a summary of the signature request. Before clicking on Send request to finalize the process, you have the possibility to add a custom message in the email notification that is sent to the users requested to sign. This can be done by clicking Edit e-mail notification.
When the signature request has been sent, the status will be changed to Being approved.
There will be an information bar with a shortcut redirecting the users to the signature request if they are requested to sign:
Or to the signature request details for the secretary:
When there is a pending signature request for the Meeting minutes it is not possible to change the status manually. The signature request must first be cancelled from the signature tab.
When the Meeting minutes has been signed by all users, the status will automatically be set to Approved. A PDF version of the signed document will also be available in the default Meeting minutes folder.