You can create a meeting from a folder or from Meetings.
As an administrator or content administrator, you can create meetings by using the Add new meeting function from the calendar. The meeting duration can be defined by selecting start and end time for the meeting, stated in the timezone of your own user timezone setting. If the meeting is planned for multiple days, you can add the additional days by clicking Add one more day.
You can add a location for the meeting as well as an online meeting link from you preferred video conference provider for remote meetings. The meeting link will be provided as easily accessible by either redirecting the user to the external service or offering an easy-to-do copy-paste function, to the meting participants. Go here for more information about meeting links.
You can choose to create an agenda and start preparing for a meeting using the Meeting Book.
A Meeting book can be easily created using our tool and will compile the agenda and the attachments into one user friendly document (PDF file) for the meeting participants.
You have the alternative of selecting None when creating a meeting. This gives you the opportunity to plan your meeting details first and later decide if you want to use the Meeting Book or only attach documents to the meeting.
In the meeting overview, you can access all the meetings created in the portal, both previous and upcoming meetings. Just scroll through the list or use the date picker to navigate to a wanted meeting. All dates with meetings are marked so you can easily see them. You may see the status of the meeting: published, draft or pending republish. You may also see if a Meeting Book is used for the meeting or if it is a meeting with attached documents.
You will also find can an overview all upcoming meetings that you have created on the Home page. This overview will show any upcoming meetings in all areas of use and give you the current status (draft, published, pending republish), and you can easily navigate to access the documentation for a selected meeting through the Show details button to continue preparing or invite participants to the meeting.