When you are in the need of controlling confidential or sensitive information in PDFs, the built-in Redaction tool in Admincontrol can be used to easy and efficient remove text, images and graphics.
Administrator/content administrators are given the possibility to remove sensitive content from PDFs safely inside the data room, by using our Redaction tool.
The Redaction tool is placed in the More action menu, available all PDFs except:
- Signed documents/documents in a signing process
- Meeting minutes
- Password protected documents
- Documents attached to a published Board book.
You start the process by marking the content that you would like to redact.
If you click/hoover over the marked area, a mini menu appears, and you are able to remove the marked area, customize the color of the redaction area or leave a comment.
When you have marked all content you would like to redact, click the Apply redactions button. Redaction will then be applied, and content removed.
When redactions are applied in the document, you need to save and publish it, so that it's available to users in the portal. Note that the redaction will be permanent, and not possible to undo.
Your redacted document is now saved and updated in the Admincontrol solution.
Redaction by search
You open the search panel by clicking on the search icon - search for some content, and the search results will be reflected in the document. You can apply redaction to all the search hits in one go with the Apply redaction button.
Please note that if you do another search, the previous hits will still be marked for redaction, and you can add as many search you like before you apply the redaction.
If there is more than one version of the document, you will be informed about this before you start redacting so that you can be able to redact on every version if necessary.
Please not that copies of documents will not be reflected by the redaction. So you need to redact on each copy separately if needed.
Documents attached to board books
If a document is attached to a board book, you are not given the option to redact the document. To be able to redact on those documents, you need to remove the link to the board book and attach it again after redaction.
When a document has been redacted it will be listed in the document properties table /redaction tab with the information about when and who did the redaction on the document.