How to access your Meeting Minutes from a default folder.
1. Set default folder
There are two ways to set a default folder for your Meeting Minutes:
a) When adding a folder to the folder structure you can choose to set the folder as a default for Meeting Minutes:
b) When creating Meeting Minutes for the first time (for the relevant area of use) you will be prompted to select a default Meeting Minutes folder:
To have full benefit of the Meeting Minutes and Electronic signing for these, it is important that the secretaries and the users requested to sign the minutes have access to the default Meeting Minutes folder.
The folder is coloured green in the folder structure for easy identification and an explanation text is displayed in the Meeting Minutes folder, letting the users know this is the default Meeting Minutes folder.
2. Approved minutes in folder
When Meeting Minutes are approved, they will be available in the default folder. There is a shortcut Go to Folder in the Meeting Minutes panel in the meeting.
3. Signed minutes in folder
If the minutes has been signed electronically from the folder structure, the status of the minutes will show Meeting minutes (signed).